How can you use Outlook and Email as a Project Management Tool?

Answer

All faculty, staff and students have the ability to use Outlook/Email to manage projects.

Email, as a project management tool, is a good method to communicate with all project team members, who are internal and external stakeholders, involved with the project. Email keeps project team members who do not have access to the UNCW (University of North Carolina Wilmington) TeamDynamix project management tool connected to the project.  

Email as a project management tool involves using your email inbox to manage projects. This includes using email and Outlook features to create, assign, and track tasks; and also, to manage deadlines and task-specific communication. 
 

Using Outlook/Email to Manage Project:
 

• Create and assign tasks to project team members with reminders, due dates and to-do lists.
   
  • Assign and track tasks - Microsoft Support
     
  • Set or remove reminders - Microsoft Support
     
• Add project tasks to a shared calendar for task tracking.
   
  • How to use Outlook Groups and tasks to collaborate more effectively | Windows Central 
     

• Use the consolidation feature to collate emails, contact info and appointments. 

  • Group or ungroup messages in your Inbox - Microsoft Support  
     
• Automatically group emails according to the project members.
   
  • Create a folder in Outlook - Microsoft Support
     
  • Group or ungroup messages in your Inbox - Microsoft Support
     
• Use the journal for project planning.
   
  • Track actions in Journal - Microsoft Support 
     
• Export data to different file formats.
   
  • Export or import data to another file format - Microsoft Support 
   

If you need further assistance, please contact the ITS Project Management Team.