How Do I Create & Edit My Faculty or Staff Profile Page on the UNCW Website?

Questions Answered in this Article

Commonly Asked Questions

Answers

All faculty and staff have the ability to create a profile page on the UNCW website.
 

Creating Your Profile Page

 

  1. Prior to creating your profile, please review our Faculty & Staff Profile Guidelines.
     
  2. Please visit our Faculty & Staff Profile App.

  3. Please click "Allow" when the pop-up box appears.

  4. If "Allow" is disabled, please select "Fix connection" and then select "Allow."

    App permissions, select fix connection then select allow.
     
  5. Select your classification from the “Welcome, are you…” section. You can choose "Faculty," "Staff," or "Faculty & Staff."
     
  6. Fill out any fields you wish to enter. None are required, giving you control over what information is displayed.
     
  7. You can toggle the visibility of your phone number and office location as needed.

    TECH TIP: Some data is pulled in dynamically, integrating with Banner to automatically include essential information such as name, job description, department, office location, and phone number. If this information is incorrect, please contact Human Resources at hrsearch@uncw.edu. Please be sure to include "fac/staff profile edit request" in your email subject line.

     
  8. When finished, please select "Create Profile."
     
  9. After creating your profile, click the “View Profile” button to see your live profile page.


Editing Your Profile Page

 

  1. To edit your profile page, please visit our Faculty & Staff Profile App.

  2. Edit any of the fields.

  3. Select "Submit Edits."
     
  4. When finished, you may select "View Profile" to view your updated page.


Publishing Your Profile

 

  • The faculty & staff profile module app automatically publishes your profile page in real time. However, there can be a slight delay in publishing. The queue can simultaneously handle up to 2 publish jobs at a time. Additional jobs wait in line and are processed in the order they were submitted. The time it takes for your edits to go live depends on your place in the queue. 

    The faculty & staff profile module will also go through a site-wide publish every evening at 7 p.m.

  • If your page is not publishing, please submit a Website Support & Troubleshooting service request. 


Adding a Photo to Your Profile
 

*Please note: Photos for the faculty and staff profile module must be taken by the university photographer. While a photo is not required, we encourage you to take advantage of the opportunity to get a professional portrait (for free!) from the Office of University Relations (OUR).

Photos taken by OUR are available in UNCW's Photo Archive Database.

  1. Visit UNCW's Photo Archive Database.
     
  2. Locate your portrait.
    • It must be the standard portrait with a teal background.
    • It must be vertical, not horizontal.
    • Profile photos, which typically have an environment backdrop, are not allowed.
       
  3. Copy the URL of your portrait. 
     
  4. Paste it in the last text field, "Professional Portrait/Headshot Image URL" within the app.
     
  5. If you're having trouble locating your portrait, please contact Photo Services.


Update Your Job Title After Changing Jobs
 

*Please note: If you have changed jobs within the university, please wait for your HR banner data to be updated. You can check if the directory has been updated to confirm this. Once your HR data is updated please follow the instructions below.

  1. Open the Faculty & Staff Profile App.

  2. Verify that your job title is accurate.

  3. Click “Submit Edits.”


Remove Your Profile
 

  • If you need to remove your profile, please submit a Website Support & Troubleshooting service request and inform your department/unit or area’s content manager about your request. 
  • To fill out your request, please use the following instructions:
    • What would you like to request?: An edit or modification
    • What type of modification?: Remove/Recovery
    • What would you like to add, remove or change?: Page(s)
    • Which Web Server are you Working on?: Official Website (uncw.edu)
    • Web URL: Input the URL to your profile page. It should look similar to: uncw.edu/profiles/
    • Which Web Editing Platform are you Working in? Cascade
    • Please provide any other details that may assist us in resolving your issue.: "Please archive my profile page."
    • Select "Submit" to complete your request.


Submit Edits Button Disabled
 

  • If any input field shows an error message, the submit button will be disabled. Please correct the errors to enable the submit button.


Will My Data in the App Save if I Don’t Click Submit?
 

  • No, any edits you make in the app won’t be saved unless you click "submit." We strongly recommend clicking "submit" after making changes to save your progress. You can always return later to continue editing after submitting.


Name Updates & Data Correction
 


Job Title, Phone or Office Number Discrepancies

  1. If your job title, phone or office number is incorrect, please contact Human Resources at hrsearch@uncw.edu. Please be sure to include "fac/staff profile edit request" in your email subject line.

  2. Once your HR banner data is updated (check if the directory has been updated to confirm this) open the Faculty & Staff Profile App.

  3. Verify that your data is accurate.

  4. Click “Submit Edits.”

  5. Click the “View Profile” button to confirm if the changes are live. You may need to refresh the page a few times, as there can be a slight delay in publishing.

  6. If your department, area, or unit is pulling your information onto their site and that page needs to be updated, you can either wait for the 7 p.m. sitewide publish or contact your site's content manager to publish their team page.

 

Display Name 

  1. Minor Name Adjustments: To update your first name (e.g., shorten it) or modify your middle name (e.g., spell it out or remove it), please submit our Name Change for your UNCW Account request.*
    • Examples include changing "Timothy Doe" to "Tim Doe" or removing a middle name, such as "Jane Austin Doe" to "Jane Doe."
    • *These updates apply to Microsoft applications like Outlook and Teams. To update your preferred first name for other applications, visit our knowledge base article: How Do I Change My Preferred Name? If you need to remove your middle name from other applications, please contact Human Resources at hrsearch@uncw.edu.
       
  2. Legal Name Changes: To update your legal name, begin the process with Human Resources.

  3. Once your data is updated (check Outlook or Teams to confirm) open the Faculty & Staff Profile App.

  4. Verify that your data is accurate.

  5. Click “Submit Edits.”

  6. Click the “View Profile” button to confirm if the changes are live. You may need to refresh the page a few times, as there can be a slight delay in publishing.

  7. If your department, area, or unit is pulling your information onto their site and that page needs to be updated, you can either wait for the 7 p.m. sitewide publish or contact your site's content manager to publish their team page.


Leaving/Returning the University
 

  • If you leave the university, your profile will be auto-archived. If you return, it will regenerate automatically. However, we strongly encourage you to update your profile upon returning and inform your department’s content manager so they can add you to the team’s page.


Permitted URLs & Guidelines

  • All link fields must include the full URL, including https://.


Departmental Site URL

  • URL must start with 'https://' and be within the UNCW domain


LinkedIn URL

  • URL must start with 'https://linkedin.com/in/' or 'https://www.linkedin.com/in/'


Custom UNCW URL and Link Text

  • Use to link to an affiliated UNCW center, lab, etc., but not to people.uncw.edu or student.uncw.edu pages.
  • The following URLs are permitted in the Custom UNCW URL:
    • uncw.edu
    • library.uncw.edu
    • giving.uncw.edu
    • alumni.uncw.edu
    • uncwsports.com


Professional Website URL 

  • Professional Website allows links to your people.uncw.edu or any external website you own and maintain.
  • The link text is automatically set to display as "My Website."
  • A disclaimer will appear before redirecting users to your site, allowing them to remain on uncw.edu or continue to your website.
  • The required disclaimer, developed in collaboration with General Counsel, states:
    "Exiting University-Sponsored Content: By continuing, you acknowledge that you are leaving university-sponsored content. Any opinions or messaging that follow reflect the perspectives of [Your Name], not those of UNCW."


Professional Portrait/Headshot Image URL

  • Must be an official campus portrait.
  • Anyone with a photo older than five years will be reminded within the app to get a new one taken.
  • A branded graphic will be used for those who don't provide a PAD URL for their headshot.


Additional optional fields for faculty

  • Scholars@UNCW URL
    • We encourage you to use Scholars@UNCW to present your publications, research, and teaching.
  • Google Scholars URL
  • Orchid ID URL


Content Managers Can't Help Create or Edit Your Profile
 


Content Manager Profile Component Help
 

If you need further assistance, please submit a service request or CHAT with TAC.

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