Answer

All faculty and staff have the ability to utilize Canva for business operations. 
 

Requestors should follow these steps to input a requisition.
 

1. Create a new uShop cart using the "Software/IT-Related Solution Form."


2. Enter "CANVA US, INC" into the Supplier Information field.
    
3. Select the "Yes" radio button to create a Standard Order. This allows for receiving and quarterly payments to be made until co-terming with the annual campus licenses in January. Orders entered after December will have to be carried over into the next fiscal year until January's co-term.

4. In the "Price Estimate" field, a license for a (12) month period is $100.00. Depending on the timing of the requisition relative to Canva's quarterly billing practices, the cost may be lower when the purchase order is completed. If ordering more than one license, adjust the total cost by the variance. The Quantity will default to 1 for Standing Orders. Unit of measure is YR (year).

5. Enter "New Canva Teams Annual License" into the Vendor’s product description field. If more than one license, note the quantity in that same field. A license must be purchased for each individual who intends to access Canva Teams. In accordance with Canva’s license agreement, users are not allowed to share a single license, even if linked to a shared UNCW account, such as a departmental inbox. You should not enter the term dates; this is reserved for renewals. 

6. On the requisition, in the "Address Field”, enter a "Service Only” address.
    
7. Code the purchase as a Software Subscription.
   
   Once the requisition has been fully processed and approved, ITS will notify Student Affairs Communications and Marketing of the campus department, primary contact name/email address, and the approved license(s) for that department. Student Affairs Communications and Marketing will be the primary contact for the remainder of the process, including onboarding departments, assigning licenses, and building their Canva workspace. The requesting department will be responsible for following up with the Student Affairs team to verify and add the noted users to the UNCW Canva team.

    

   *Please note: The annual campus renewal process for Canva Design begins in October of each calendar year. Campus departments newly requesting licenses will be included in the annual campus renewal, allowing their license time frame to begin on January 31 of the upcoming calendar year. Campus departments that request outside of the annual campus renewal timeline should complete the procedures listed above. 

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