How do I Order Microsoft Licenses for University-Owned Machines (e.g. Project, Visio, Copilot)

Answer

All faculty and staff have the ability to order the listed Microsoft software for university-owned systems.
 

*Please note: These new licenses are leases (not purchases) and are co-termed to match the annual campus agreement. The cost is prorated for the year, and everything expires in June. Regardless of when you order, you will need to re-order each year in June to continue to use the listed software. It's very important that you order/submit your Purchase Order the same month you receive your quote and before the quote has expired. If you don't, Softchoice, our vendor, will have to request a new quote which will delay the order further.

 

  1. Depending on which software you need to order, use the table below and request a quote by sending an email to our vendor, Softchoice, at UNCMicrosoftOrders@softchoice.com. Include the software, SKU, title and number of licenses to be purchased in the email.
     
    Software Description: SKU: License Name: 12 Month Cost
    Microsoft Project 7MA-00001 ProjectPlan3EDU ShrdSvr ALNG SubsVL MVL PerUsr $65.16
    Microsoft Visio P4U-00001 VisioPlan2forEDU ShrdSvr ALNG SubsVL MVL PerUsr $23.89
    Power Automate User License
    SFQ-00001
    		Power Automate Edu Sub Per User $71.68
    Power BI Pro User License NK5-00001 Power BI Pro Edu Sub Per User $22.81
    Copilot Studio Interaction Packs
    YGB-00001
    		Copilot Studio Edu Sub (Messages) $1314.06
    Copilot for Microsoft 365 Office applications EP2-00538 M365 Copilot Edu Sub Add-on $325.80
    The quote can take between 48 to 72 hours to be generated. Once generated, it will be emailed to you.
     
  2. After receiving the quote from Softchoice Corporation, submit a requisition in uShop using the instructions below: 
    • Start the Softchoice Corporation requisition using the Software/ IT Related Solution Form (available on the uShop homepage) and be sure to attach your quote.
    • Submit the requisition when the vetting form and all line items have been entered. 
    • It is recommended by Purchasing/Procurement Services to pay for these small-dollar purchases via P-card. To do so, enter a $0 order, while still referencing the cost of the subscription in the line- item description adding “to be paid for with a university credit card.”
    • Be sure to change the "Ship To" section to "SERVICE ONLY."
    • Code the request as "Software Subscriptions" (926335).
    • For an annual subscription, change the unit of measure to year (YR). For multiple licenses, you may change the unit of measure to each (EA).
    • For renewing orders, reference your prior Purchase Order number as a continued reference for all.
       
  3. Softchoice will email a confirmation receipt with your order number. This can take between 24 to 48 hours for the order to be processed. When paying via P-card, Softchoice will send a link to make the payment before sending the order confirmation.
     
  4. Once the order has been processed, you will receive an email confirmation.
     
  5. Submit a TD Ticket: Attach the license confirmation to the Software Installations, Updates and License Transfers service request, and be sure to state who is receiving the license.
     
  6. ITS will apply the license to the correct individual in Office 365. After the license has been assigned, the individual will receive a notification email from TeamDynamix. They will then be able to install the software from Software Center.

If you need further assistance, please submit a service request or CHAT with TAC.

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